We often fell in a problem to
write professional email. Actually professional email is much more different
than casual or instant messenger. You can easily manage your employer or boss
by email. On the contrary, it might be the cause of annoyance of your employer
or manager. Now email is very popular in Job process. So, you must think before
sending the email. You should read the content again before clicking the send
button of email. I firmly believe that it is very easy to rule out than rule
in. Here is some email writing tips:
Mind your manner:
Don’t forget to use basic polite word – thank you and
please.
·
Introduce yourself as like you mentioned in
cover letter. Example -
Dear Mr./Ms.
Or Dear Sir/Madam,
Because you don’t exactly know the
gender of your mail recipient. If you exactly know your recipient gender then
you can write either one.
·
In the subject of the mail, choose suitable
title – why you are writing. Example – “Application for the post of Software
Engineer” or “Application for Software Engineer Post”
·
It is our nature that we always just copy and
pest the same email to multiple recipients. If you do this, make sure that the
contact information of your recipient is correct. Suppose,
To,
HR Manager
LEADS Corporation Limited
·
If you are responding to an email, include the
original message in the reply, so the receiver can put your email in the
correct context.
·
Name you document like “your name_resume”.
Employer receives lots of mail via email. You follow up your recruiters, If
they received your mail. It is almost impossible to find out your CV from the hundreds
email attachment.
·
Attach your CV format as recruiter wants. You
can attach your cv in (pdf, rtf, doc) format.
Be formal, be professional:
·
Never use all capital letter. It is always
difficult to read.
·
Always think your employer is formal.
·
Stay away from using abbreviation.
·
Don’t use emoticons (Smily faces).
·
It is always seen that sender uses some
unprofessional sounding name for email such as – sweetheart132@gmail.com, hatehim223@yahoo.com. It will be a negative impact on the employer.
Employer will get a negative idea about your interest from this mail address. Always
avoid this type of email address.
·
Don’t use slang.
Be concise:
·
Email should be concise and short. Most of the
time receiver don’t have patient to read a long email. But keep in mind, to make it short, don’t
leave any important details.
·
Before sending email – check your spelling and
grammar. It’s better to review your email by others.
Sample Email
From: tapu@yahoo.com
Subject: Application for
the post of Software Engineer
Dear Sir/Madam,
This email is in response to the ad posted in the bdjobs.com for the Software
engineer position at xyz Company (Job Posting #123). Please accept the attached letter and resume as my application for thisposition. My skills and experience closely fit the posted job description,
and I hope to hear from you soon.
Thank you,
Md. Tapu Rahman
Dhaka - 1204
tapu@yahoo.com
This is a sample
and simple email. You should not think it as standard. I think, you will write better
than this.
